• Scheduling Assistant

    Posted Date 3 weeks ago(26/06/2019 10:59)
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  • Overview



    The Company:

    Gramercy Park Studios is an integrated facility born to bring ideas to life in an adaptable and creative environment. Our award winning talent in VFX, Colour Grading, Editing, Sound Design and Production sit under one roof to provide end to end services for the advertising and creative industries.

    We collaborate with our clients to craft campaigns across multiple platforms and disciplines, adopting an innovative and agile approach to creative and post-production processes.

    Hogarth Worldwide (Part of WPP) leads the way in the production of TV, digital and print campaigns for some of the world’s most talked about brands. We’re based in London with many other global offices, and we’re growing. Quickly. In fact, we’re the industry’s fastest growing company. In 2008 there were 14 talented people pushing us forward. Now there are nearly 4000 across the globe. Right now, Hogarth is an exciting place to be, and it’s only going to get better.


    The Role:

    The Schedulerwill be responsible for scheduling the post production jobs with in the GPS London office. This involves management of these bookings in such a way which takes into consideration both client and operational needs so that resource utilization and revenue are optimised. The scheduler needs to be able to give sound advice on the appropriateness of bookings and resources and always be able to negotiate and offer alternatives.

    This person must be able to provide immediate response to queries and supply accurate information about staff & facilities accordingly. The coordinator will assist producers in basic job management tasks and therefore ensure accurate billings & reconciliation.

    There will be ample opportunity in this position to progress within GPS depending on own initiative for personal & professional development.

    • Schedule in video and audio work for the office as per timing plans provided by the producers
    • Allocate & utilise resources in an efficient, fair and cost effective manner
    • Collate relevant information for operators to enable them to do their work (brief, script, technical specifications, timing plans, job & project numbers, font information, etc.)
    • Ensure that all operators are informed of what jobs they’re working on at any particular time
    • Generate quotes with the assistance of the post producers
    • Deal with initial requests and standard/rate card bookings
    • Ensure projects are running on time and to budget, and to inform the relevant producer if this isn’t likely to happen
    • Work in conjunction with the post production team to create and follow workflows for projects
    • Control the work flow in and out of the Data lab team.
    • Source & book freelancers with relevant and high quality skills when required
    • Prepare Purchase Orders, Pre Invoices & Invoices
    • To be familiar with all services offered within the office in order to promote to clients where appropriate reconciliation of bookings and projects



    • Previous Bookings experience
    • Experience using an industry standard Scheduling software package.
    • A good working knowledge of post production processes and services
    • Excellent time management skills & multi-tasking abilities
    • Attention to detail
    • Able to adapt to new working methods & practice technology advances
    • Experience in ‘Farmer’s Wife’ is an advantage although experience using other systems will be considered.
    • Form good working relationships with post producers and operators & clients
    • Positive attitude towards problem solving and tight deadlines
    • A clear understanding of the meaning of customer care/service


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