• Business Affairs Coordinator

    Posted Date 2 weeks ago(2 weeks ago)
    Job ID
    # of Openings
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  • Overview

    We are looking for a number of Senior Business Affairs Co-Ordinator  for our new Chennai operation in India. The Chennai operation will be a strategically important large-scale production hub that services all of our global hubs.


    The Role:

    • Attend project status meetings to get an indication of delivery dates and project timings
    • Liaising with esteemed, luxury client and affiliates to get TV media plans
    • Liaising with TV channels to get specs and delivery deadlines
    • Liasing with Transcreation account management team to communicate deadlines and help prioritizing production
    • Obtain media schedules from the Account Team
    • Obtain all the necessary clearance information: (eg. clock number or rough titles, client production name, title, on-screen telephone, on-screen website address, VO artist, Visual Artist, music composer & music publisher
    • Fulfill all the necessary clear cast (or other regulatory broadcast bodies) obligation and stages:
    • Approved Script
    • Rough Cut (to help the process/ highlight any problems)
    • Substantiation documents
    • Clocked Master (for final approval clear cast Mpeg)
    • Provide script copy when masters are supplied with no script
    • Research TV clearance/ regulation within international local markets
    • Obtain usage details from the Account Team (Visual Talent/ Music/ VO Talent) ensuring they cover the period of intended use
    • VO Usage: work with the Audio/ Broadcast Producer to obtain international voiceover studio fees & media usage buyout (eg. TV/ Internet/ Radio/ Presentations). Negotiating fees where possible
    • Arranging additional visual & music licensing where this has lapsed or does not exist for that local market
    • Arranging artist’s contracts
    • Obtain competitive quotes for delivery based on time lines supplied by the Account Team/ Broadcast Producer
    • Give the teams sufficient notice of approaching delivery deadlines, the cost affect of missing them and possibly alternative delivery solutions
    • Usage rights and negotations
    • Manage Usage rights trackers.
    • Usage cost estimates.
    • Arrange digital delivery with the most competitive supplier (IMD/ Adstream/ Beam) and confirm POD
    • Coordinate delivery with Bookings and Edit Assistant
    • Supply rotations and consignment notes for all TV & Radio playout
    • Maintaining the Hogarth Clock Book, issuing all Hogarth clock numbers where necessary



    • Knowledge of International clearance bodies and processes
    • Knowledge of international rights management
    • Knowledge and experience of International distribution processes and suppliers
    • Ability to handle multiple jobs at one time, on your own or as part of a team
    • Friendly and co-operative, but confident to manage expectations when required
    • Tech-friendly - Hogarth are the forefront of new technology and we are developing new systems all the time
    • Pro-active in expanding and developing the TV Admin department - we are expanding all the time and we are looking for someone to help achieve this


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