• Personal Assistant

    Posted Date 3 weeks ago(02/05/2018 13:31)
    Job ID
    2018-2057
    # of Openings
    1
    Job Location(s)
    UK-London
    Category
    Facilities/Operations
    Post End Date
    31/05/2018
  • Overview

    You will be providing PA support to our Global CEO of the Hogarth Ogilvy Partnership, UK CEO, Managing Director Global Brands and UK FD of Hogarth Sea Containers. You must be proactive and enthusiastic and have particularly excellent diary management skills, preferably with experience working across different time zones. Must be trustworthy and excellent at building and maintaining relationships, whilst demonstrating loyalty and confidentiality to the company. You must have the ability to think on your feet and also not be fazed with dealing with high profile people. Attention to detail and a high level of accuracy is essential as is the ability to work on your own initiative without supervision.

    Responsibilities

    • Complex diary management working across different time zones; scheduling appointments, meetings and conference/VC calls
    • Booking meeting rooms and arranging IT and catering requirements for meetings
    • Coordinating complex international travel arrangements and worldwide meetings. Booking travel via company travel agent online booking tool – adhering to company travel policy.
    • Arranging travel visas and other international travel requirements
    • Producing complete travel itineraries
    • Managing Maconomy for Senior Directors (Hogarth’s finance system). This will include creating and approving timesheets, holiday requests and POs
    • Completing expense claims
    • Organising regular company team meetings and any other events
    • Being the focal point of contact for the Management team and being responsible for the efficient day to day running of the office

    Qualifications

     

    • Must have previous PA experience of a Senior Management level in a varied and busy PA role.
    • Must be efficient and organised with exceptional administrative ability, always of a proactive nature with strong attention to detail
    • Excellent use of English language (both written and verbal) and excellent communication skills
    • Experience of booking Global travel
    • Fully competent in Microsoft Office applications including Word, Excel and PowerPoint and Ideally Keynote
    • Strong work ethic and ability to work as a team player, someone who is happy to get stuck into any task at hand which ultimately contributes to the smooth running of the office
    • Confidence to liaise effectively with Senior Management
    • Excellent time management and productivity
    • 'Can-do' approach
    • Ability to handle sensitive and confidential information

     

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