• Senior Post Bookings

    Posted Date 4 weeks ago(4 weeks ago)
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  • Overview

    Hogarth opened for business in 2008 in an attic room above a shop near London's Carnaby Street. Our Internet connection came from a cable slung out of a window and the floors sloped so much that all the chairs ran towards one corner. Eventually we had fourteen people working in that room. This made it so full that we had to use the Brazilian coffee shop opposite for our meetings. In memory of these roots the founders of the company are still known as the "Attic Fourteen".


    Hogarth Worldwide (Part of WPP) leads the way in the production of TV, digital and print campaigns for some of the world’s most talked about brands. We’re based in London with many other global offices, and we’re growing. Quickly. In fact, we’re the industry’s fastest growing company. In 2008 there were 14 talented people pushing us forward. Now there are nearly 3,000 across the globe. Right now, Hogarth is an exciting place to be, and it’s only going to get better.



    Our Senior Bookings Coordinator will be responsible for scheduling the post production jobs within Gramercy Park Studios. This involves management of these bookings in such a way which takes into consideration both client and operational needs so that resource utilization and revenue are optimised. The Senior Bookings Coordinator needs to be able to give sound advice on the appropriateness of bookings and resources and always be able to negotiate and offer alternatives.


    This person must be able to provide immediate response to queries and supply accurate information about staff & facilities accordingly. The Senior Bookings Coordinator will assist Producers in basic job management tasks to ensure accurate billings & reconciliation.


    There will be ample opportunity in this position to progress within the company depending on your own initiative for personal & professional development.


    Responsibilities include but not limited to:


    • Scheduling in video and audio work for the TV department as per timing plans provided by the Producers
    • Allocating and utilising resources in an efficient, fair and cost effective manner
    • Collating relevant information for operators to enable them to do their work (brief, script, technical specifications, timing plans, job & project numbers, font information, etc.)
    • Ensuring that all operators are informed of what jobs they are working on at any particular time
    • Generating quotes with the assistance of the Post Producers
    • Dealing with initial requests and standard/rate card bookings
    • Ensuring projects are running on time and to budget, and to inform the relevant Producer if this isn’t likely to happen
    • Working in conjunction with the post production team to create and follow workflows for projects
    • Maintaining a cooperative and motivated team
    • Sourcing & booking freelancers with relevant and high quality skills when required
    • Preparing Purchase Orders, Pre Invoices & Invoices
    • Being familiar with all services offered within the TV department in order to promote to clients
    • Where appropriate reconciliation of bookings and projects


    • Already in a Bookings Coordinator or Senior Bookings role
    • Experience using an industry standard Scheduling software package (e.g. Farmers Wife or similar package)
    • A good working knowledge of post production processes and services
    • Excellent time management skills & multi-tasking abilities
    • Attention to detail
    • Ability to adapt to new working methods & practice technology advances
    • Form good working relationships with post producers and operators & clients
    • Positive attitude towards problem solving and tight deadlines
    • A clear understanding of the meaning of customer care/ service



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